Administrative Management Application Writing

Author: Guo Enji
Publisher:
Publishing Date: 2004-06-01
Features:
Editor's Note: p; Since its publication in 1989, Administrative Application Writing has maintained a strong momentum in circulation, supported by universities, government agencies, organizations, enterprises, and other sectors. It has played a positive role in the fields of writing instruction and writing research. In recent years, significant changes have occurred across various fronts and fields, particularly in the development of the legal system. New laws and regulations have been introduced one after another, marking China's entry into a rule-of-law society. A sound legal system provides a basis for organizations to carry out various management activities, and consequently, it also provides legal, regulatory, and policy foundations for the indispensable written tools of these activities. Many of the genres covered in Administrative Application Writing are closely related to national laws and regulations. Due to the issuance of new laws and regulations, the composition of certain genres has changed, some have new rules for usage principles and scope, and others have new formatting requirements, and so on. All these factors have become the social reasons necessitating the revision of this book. The authors' commitment to revision stems from the urgent desire of the readers who have supported and cherished this book, considering the certain unavoidable issues in the edition, they attempted to correct them through the new edition to fulfill their social responsibility. The principle of the revision can be summarized in nine words: legality, rationality, and practicality. Legality refers to correcting the content of the edition that does not align with current laws, regulations, and objective reality; rationality refers to making certain adjustments in format and content to make the arguments more coherent; and practicality refers to making the book more accessible and understandable to readers, thereby better guiding teaching and writing practices. It should be particularly noted that the authors have accepted readers' suggestions and added examples to certain key genres with relatively fixed structural forms during the revision. The revision was proposed by Zhou Jiejun and submitted to the publisher by Ye Qianda for revision. The publisher included the book in the revision and re-publication plan. Ye Qianda proactively contacted the original authors of the edition to encourage their full participation in the revision, but due to various reasons, this was not achieved. Therefore, Ye Qianda, Zhou Jiejun, and Guo Enji discussed and decided to adopt a main editor-led revision, with several colleagues who requested to participate in the revision taking on specific tasks. The revision of this book largely maintains the format of the edition, with no major changes to the overall framework. The revision methods vary depending on the specific circumstances: some chapters or sections were completely restructured and rewritten, some were supplemented with necessary content, some were revised in terms of concepts and wording, and a few were largely retained in their original form. For this reason, the authors of the revision solemnly declare that: authors who use this book as evidence of research achievements in the future must provide both the edition and the re-publication edition, and cannot use only the re-publication edition as evidence of research achievements, except when the original authors and the revising authors are the same. The original authors and their respective tasks are detailed in the " edition Preface." The revision work was carried out by the following individuals: Guo Enji: revised chapters , II, X, XI, XII, and XIII, and was responsible for the overall review and revision of the entire book. Ye Qianda: revised chapters III, V, VII, VIII, and sections 1-2 of chapter IX. Zhou Jiejun: revised chapter XIV and participated in the revision of chapters II and X. Xie Fuhua: revised chapter VI and section 3 of chapter IX. Sun Heping: revised chapter IV. Ke Shihua: revised sections 11-13 of chapter V. The revision of this book was supported and cooperated by the leadership of the People's University of China Press and the editor-in-chief Lin Jian. Some content of the book incorporates the research findings of experts, and some examples were selected from newspapers and magazines. We extend our sincere gratitude for this. Limited by the authors' knowledge and expertise, errors and shortcomings are inevitable. We respectfully invite readers to point out any issues. Guo Enji March 31, 1995, in Shijiazhuang
Excerpt: A certain organizational form combines materials and viewpoints into an organic whole. Common methods include: , first presenting the viewpoint, then listing the materials. This arrangement, "taking the initiative," is clear and logical. A topic sentence (or item sentence) at the beginning of a paragraph summarizes the viewpoint, followed by examples to elaborate on it. Second, first list the materials, then present the viewpoint. Introduce facts or list data and evidence, then naturally draw conclusions and summarize the viewpoint. This arrangement, "from specific to general," is persuasive. Third, list materials and present viewpoints concurrently. Some more argumentative passages often use this method. Combining narration and commentary, they present facts and reasoning, gradually deepening understanding. Regardless of the arrangement, it is essential to maintain a logical connection between materials and viewpoints. Through logical deduction, such as induction, deduction, and causality, conclusions must be drawn from materials, and necessary analysis and elaboration must be provided, ensuring that materials and viewpoints do not disconnect or contradict each other.
Section 5: Structural Arrangement
I. The Meaning and Function of Structure
In the process of outlining, once the main idea is established and materials are selected, the issue of "" () is resolved. To address "," the arrangement of structure must be considered. Structure refers to the internal organization of an article. Liu Xie, in The Art of Writing: The , said: "What is ? It refers to summarizing the text's logic, unifying the beginning and end, determining what to keep and discard, aligning the boundaries, and integrating the entire piece to make it coherent and orderly." His refers to planning the structure, specifically ensuring that the main idea is clearly and logically throughout the text, linking it into a cohesive whole, achieving a harmonious beginning and end, making appropriate choices, and considering the combination and connection of different parts to make the entire article complete and rigorous, avoiding disorganization and emptiness. In the process of outlining, arranging structure is as important as establishing the main idea and selecting materials. Structure and the main idea, materials must be closely coordinated and mutually dependent to achieve the article's outline. The main idea is the soul of the article, materials are its flesh, and structure is its skeleton. Without structure, the main idea and materials lose their foundation for forming the article. In the process of outlining and writing, a well-arranged structure can accurately, fully, and clearly express the main idea and content, stimulating the reader's interest and enabling them to quickly grasp the author's intention and main points. When writing articles of the same type for the same work, some are well-organized and logical, while others are disorganized and disjointed, partly due to differences in skill in arranging structure. Experienced writers do not start writing application documents hastily. They do not seek ideas on the spot, writing one sentence or paragraph at a time, but first consider the structure before starting, writing seamlessly. This is like designing the overall plan and blueprint before building a house, ensuring quality through construction according to the plan. Some say that learning to write administrative application documents, especially official documents, mainly involves solving formatting issues. Once the formats of different genres are mastered, one can simply copy them. This statement is one-sided and does not understand the essence of the structure of administrative application documents. Indeed, in the long process of development, administrative application documents have gradually formed a set of conventional or even standardized formats and structural methods. Mastering these low-level methods is relatively easy. However, these are not the entire content of the structure of application documents. There are also high-level patterns in the structure of application documents that await our study and learning. The essence of the structure of administrative application documents is the high degree of unity between the internal laws of objective things and the author's thinking track. Complex objective things vary greatly, and different authors may have vastly different thinking patterns. Therefore, the structure of application documents cannot be standardized or unchanging. When exploring the structure of application documents, we cannot stop at the level of format and must delve into the realm of thinking, focusing on the mind to master the arrangement of structure.