Corporate Security Work Official Document Writing Guide

Author: Lu Anhua Cui Zhengbin
Publisher:
Publishing Date: 2005-03-01
Features: This book is part of the "Series of Readings on Enterprise Safety Work." It comprehensively and systematically introduces the classification, format, types, writing methods, and key points to be noted in the writing of official documents in enterprise safety work. In accordance with the "Regulations on the Handling of Official Documents of the Communist Party of China Organizations" and the "Measures for the Handling of Official Documents of National Administrative Organs," the book discusses 30 types of official documents commonly used in enterprise safety work, including orders (decrees), resolutions, decisions, instructions, opinions, notices, bulletins, announcements, circulars, reports, memorials, replies, letters, minutes, regulations, provisions, measures, detailed rules, bylaws, rules, standards, codes, systems, plans, summaries, investigation reports, briefings, records, and chronicles of major events. It also provides practical examples of safety work official documents, offering templates for enterprise safety workers. The book briefly introduces the procedures and basic principles of official document handling in enterprise safety work, as well as the filing and archiving of official documents. Additionally, it explains the ledgers, certificates, and forms commonly used in enterprise safety work, providing specific formats. The book explores the patterns of official document writing and handling in enterprise safety work, systematically and thoroughly organizing and elaborating on the formats and writing methods of different types of official documents, serving as an excellent guide and reference for enterprise safety workers. It is suitable for reference by leaders at all levels, safety management personnel, safety workers, and safety officers in enterprises, as well as for teaching and learning purposes by faculty and students of universities and colleges engaged in safety engineering education.
Table of Contents
Table of Contents
Chapter 1 Introduction
Section 1 Origin and Evolution of Official Documents
1
Section 2 Characteristics and Functions of Official Documents
5
1. Meaning of Official Documents and Related Concept Clarification
5
2. Characteristics of Official Documents
6
Section 3 Nature and Functions of Official Documents
10
1. Nature of Official Documents
10
2. Functions of Official Documents
11
Section 4 Classification of Official Documents
14
1. Significance of Classifying Official Documents
14
2. Basic Categories of Official Documents
16
Chapter 2 Types and Formats of Enterprise Safety Work Official Documents
Section 1 Classification and Manuscripts of Enterprise Safety Work Official Documents
22
1. Significance of Classifying Enterprise Safety Work Official Documents
22
2. Methods of Classifying Enterprise Safety Work Official Documents
23
3. Manuscripts of Enterprise Safety Documents
25
Section 2 Main Types of Enterprise Safety Work Official Documents
26
1. General Safety Official Document Types
27
2. Standardized Safety Official Document Types
30
3. Commonly Used Enterprise Safety Work Official Document Types
31
Section 3 Formats of Enterprise Safety Work Official Documents
33
1. Header of Safety Official Documents
33
2. Secret Classification and Copy Number
38
3. Urgency Level
39
4. Document Number
39
5. Signatory
39
6. Document Title
40
7. Receiving Organization
44
8. Body and Attachments
45
9. Issuing Organization, Date of Issue, and Seal
46
10. Annotations and Explanations
47
11. Key Words
47
12. Printing Marks
48
13. Other
49
Chapter 3 Writing Enterprise Safety Work Official Documents (Part One)
Section 1 Writing Orders (Decrees) for Safety Work
50
1. Nature and Characteristics of Orders (Decrees)
50
2. Format and Writing Methods of Orders (Decrees)
51
Section 2 Writing Resolutions and Decisions for Safety Work
55
1. Characteristics of Resolutions and Decisions
55
2. Structure and Key Points of Writing Safety Resolutions
56
Section 3 Writing Instructions for Safety Work
59
1. Characteristics and Types of Safety Work Instructions
59
2. Title, Recipient, Issuing Organization, and Date of Issue of Safety Work Instructions
60
3. Writing the Body of Safety Work Instructions
60
4. Key Points to Note When Writing Safety Work Instructions
63
Section 4 Writing Opinions for Safety Work
64
1. Characteristics and Types of Safety Work Opinions
64
2. Title, Recipient, Issuing Organization, and Date of Issue of Opinions
67
3. Writing the Body of Opinions
68
4. Key Points to Note When Writing Safety Work Opinions
69
Section 5 Writing Notices for Safety Work
77
1. Characteristics and Types of Safety Work Notices
77
2. Title, Recipient, Issuing Organization, and Date of Issue of Safety Work Notices
79
3. Writing the Body of Safety Work Notices
80
4. Key Points to Note When Writing Safety Work Notices
82
Chapter 4 Writing Enterprise Safety Work Official Documents (Part Two)
Section 1 Writing Bulletins, Announcements, and Circulars for Safety Work
90
1. Characteristics of Bulletins, Announcements, and Circulars
90
2. Writing Bulletins
91
3. Writing Announcements
93
4. Writing Circulars
94
5. Key Points to Note When Writing Bulletins, Announcements, and Circulars
95
Section 2 Writing Reports for Safety Work
103
1. Characteristics and Types of Reports
103
2. Title, Recipient, Issuing Organization, and Date of Issue of Reports
104
3. Writing the Body of Reports
105
4. Key Points to Note When Writing Reports
106
Section 3 Writing Requests for Instructions and Proposals for Safety Work
111
1. Characteristics of Requests for Instructions and Proposals
111
2. Writing Requests for Instructions
112
3. Writing Proposals
115
4. Key Points to Note When Writing Requests for Instructions and Proposals
116
Section 4 Writing Replies and Letters for Safety Work
122
1. Meaning and Characteristics of Replies
122
2. Writing Methods of Replies
123
3. Key Points to Note When Writing Replies
124
4. Concept and Characteristics of Letters
124
5. Structure and Writing Methods of Letters
126
Section 5 Writing Minutes of Meetings for Safety Work
130
1. Characteristics of Meeting Minutes
130
2. Structural Models of Meeting Minutes
131
3. Key Points of Writing Meeting Minutes
133
Chapter 5 Writing Enterprise Safety Work Official Documents (Part Three)
Section 1 Writing Regulations, Provisions, Measures, and Detailed Rules for Safety Work
138
1. Characteristics of Regulations as a Document Type
138
2. Structural Models of Regulation Documents
139
3. Key Points of Writing Regulations
141
4. Characteristics of Provisions as a Document Type
141
5. Structural Models of Provision Documents
142
6. Key Points of Writing Provisions
143
7. Characteristics of Measures as a Document Type
143
8. Structural Models of Measure Documents
144
9. Key Points of Writing Measures
144
10. Characteristics of Detailed Rule Documents
145
11. Structural Models of Detailed Rule Documents
145
12. Key Points of Writing Detailed Rules
146
Section 2 Writing Bylaws and Rules for Safety Work
161
1. Characteristics of Bylaws and Rules
161
2. Types of Bylaws and Rules
162
3. Titles and Date of Issue of Bylaws and Rules
162
4. Writing the Body of Bylaws and Rules
163
5. Key Points to Note When Writing Bylaws and Rules
164
Section 3 Writing Standards, Codes, and Systems for Safety Work
173
1. Characteristics of Standards, Codes, and Systems
173
2. Titles and Date of Issue of Standards, Codes, and Systems
174
3. Writing the Body of Standards, Codes, and Systems
174
4. Key Points to Note When Writing Standards, Codes, and Systems
175
Chapter 6 Writing Enterprise Safety Work Official Documents (Part Four)
Section 1 Writing Plans and Summaries for Safety Work
180
1. Nature and Functions of Plans
180
2. Format and Key Points of Writing Plans
181
3. Concept of Summaries
185
4. Characteristics of Summaries
185
5. General Writing Methods of Summaries
187
6. Distinguishing Between Comprehensive Work Summaries and Special Work Summaries
189
7. Key Points to Note When Writing Plans and Summaries
190
Section 2 Writing Investigation Reports for Safety Work
196
1. Characteristics and Types of Investigation Reports
196
2. Title, Recipient, Issuing Organization, and Date of Issue of Investigation Reports
198
3. Writing the Body of Investigation Reports
198
Section 3 Writing Briefings for Safety Work
207
1. Nature and Characteristics of Briefings
207
2. Format of Briefings
208
3. Main Body of Briefings
209
4. Key Points of Writing Briefings
210
Section 4 Writing Records and Chronicles of Major Events for Safety Work
216
1. Writing Records
216
2. Writing Chronicles of Major Events
219
Chapter 7 Specific Procedures and Basic Principles of Handling Enterprise Safety Work Official Documents
Section 1 Basic Content of Handling Enterprise Safety Work Official Documents
222
1. Concept and Position of Official Document Handling
222
2. Basic Tasks of Official Document Handling
223
3. Basic Principles of Official Document Handling
224
Section 2 General Process of Issuing Official Documents
225
1. Procedures of Issuing Official Documents
225
2. Methods and Requirements for Drafting, Consultation, Review, Signing, Proofreading, and Sealing
225
Section 3 General Process of Receiving Official Documents
228
1. Procedures of Receiving Official Documents
228
2. Methods and Requirements for Receiving and Processing Official Documents
228
Section 4 Activities for Handling Completed Official Documents
237
1. Basic Content of Handling Completed Official Documents
237
2. Scope and Related Standardized Requirements for Clearing, Destruction, Filing, and Archiving
237
Chapter 8 Filing and Archiving of Enterprise Safety Work Official Documents
Section 1 Significance and System of Filing Enterprise Safety Work Official Documents
239
1. Significance of Filing Official Documents
239
2. Establishment of the System for Filing Official Documents
241
Section 2 Basic Principles and Organizational Work of Filing Enterprise Safety Work Official Documents
242
1. Basic Principles of Filing Official Documents
242
2. Scope of Filing Official Documents
244
3. Organization of Filing Work
246
Section 3 Methods of Filing Enterprise Safety Work Official Documents
248
1. Characteristics of Official Documents
248
2. Basic Methods of Filing Official Documents
249
Section 4 Methods of Compiling Filing Catalogs and Regular Filing of Enterprise Safety Work Official Documents
252
1. Compiling Filing Catalogs
252
2. Regular Filing
255
3. Adjusting and Compiling Files at the End of the Year
256
Section 5 Organization, Arrangement, and Archiving of Filing Files of Enterprise Safety Work Official Documents
256
1. Establishing a Sound System for Filing and Archiving
256
2. Steps of Filing
257
3. Cataloging and Archiving
260
Chapter 9 Ledgers, Certificates, and Forms Used in Enterprise Safety Work
Section 1 Certificates for Safety Work
265
1. Role and Significance of Safety Certificates
265
2. Types and Division of Management of Safety Certificates
265
3. Formats of Various Safety Certificates
266
Section 2 Ledgers for Safety Work
284
1. Significance and Role of Safety Ledgers
284
2. Types and Division of Management of Safety Ledgers
284
3. Formats of Various Safety Ledgers
285
Section 3 Forms for Safety Work
302
1. Significance and Role of Forms
302
2. Types of Commonly Used Forms
303
3. Formats of Forms
303
Appendix I Regulations on the Handling of Official Documents of the Communist Party of China Organizations
324
Appendix II Measures for the Handling of Official Documents of National Administrative Organs
334
Appendix III Opinions of the General Office of the State Council on Handling Specific Issues Related to the Implementation of the "Measures for the Handling of Official Documents of National Administrative Organs"
343
Appendix IV Notice of the General Office of the State Council on Further Improving the Work of Handling Official Documents
345
Appendix V National Administrative Organs Official Document Format—National Standard of the People's Republic of China
347
Main References
361